Emergency Lockdown: In case of unhealthful air quality

In case of unhealthful air quality:
Refer to “Hazardous Material Leak or Spill” section of the Crisis Management Plan notebook.

Click on the Emergency label for more information on library emergency procedures in this blog.

Emergency Lockdown: In case of intruder

In case of intruder (i.e., possible shooter):

If the intruder is in the library

• Call 911 as soon as possible.
• Call Security (ext. 7333) as soon as possible.
• Report to the Crisis Management Coordinator (ext. 1211).
• Follow instructions regarding “Physical Threat” in the Emergency Procedures Flip Book or “Armed Suspects/Shooting” or “Hostage Situation” sections in the Crisis Management Plan notebook as appropriate.

If the intruder is elsewhere on campus

• Lock the doors as soon as it is safe to move toward the library doors.
• Inform patrons of the danger and move them to a more secure location if needed (i.e., away from windows).
1. First Floor – Supervisor’s office.
2. Second Floor – Technical Services Office (if unlocked) *or the ID Room if the Technical Services Office is locked.
• If it is dark outside, turn out the lights. At night, people outside the library can clearly see in while those on the inside see a reflection. Turning out the lights inside will minimize the advantage of an outside intruder.

In the case when the Building Coordinator is not present, the two Student Library Assistants on duty will coordinate with each other to follow the procedures outlined in this plan as appropriate and make calls as soon as it is safe to do so.

Click on the Emergency label for more information on library emergency procedures in this blog.

Emergency Lockdown Plan

In certain emergencies, library staff and patrons will be safer to remain indoors. The Crisis Management Coordinator will communicate the nature of the emergency to the library Building Coordinator once such an emergency has been determined. The Building Coordinator will follow the procedures outlined in the Crisis Management Notebook as appropriate.

• Assess the safety of the library staff and patrons and report to the Crisis Management Coordinator as soon as possible.
• Make an announcement using a bullhorn to alert all occupants with the following script:

“Your attention please, we have just been informed that we are in a lockdown situation. Please calmly move away from the windows and proceed to either the Library Supervisor’s office on the first floor or the Technical Services office* on the second floor. Thank you for your cooperation.”

• Lock the doors if needed (i.e., in the case of an intruder on campus outside the library)
• Move patrons to a more secure location if needed (i.e., away from windows).

1. First Floor – Supervisor’s office.
2. Second Floor – Technical Services Office (if unlocked) *or the ID Room if the Technical Services Office is locked.

In the case when the Building Coordinator is not present, the two Student Library Assistants on duty will coordinate with each other to follow the procedures outlined in this plan as appropriate and make calls as soon as it is safe to do so.

Click on the Emergency label for more information on library emergency procedures in this blog.

Emergency Evacuation: In case of bomb threat

In case of a bomb threat:

1. Refer to “Operational Plan for Bomb Threat” section and “Appendix D: Bomb Threat Site Specific Checklist” in the Crisis Management Plan notebook.
2. Refer to Bomb Threat section of Campus Emergency Procedures flip booklet.

Click on the Emergency label for more information on library emergency procedures in this blog.

Emergency Evacuation: In case of earthquake

In case of earthquake:

1. Head for cover under a desk or table away from book shelves and windows.
2. Do not stand near book stacks.
3. Tell others to move away from bookshelves and windows. Assist others if it is safe.
4. After shaking ceases, follow evacuation procedures, above.

Click on the Emergency label for more information on library emergency procedures in this blog.

Emergency Evacuation: In case of fire

In case of fire:
Follow "R.A.C.E. to safety" procedures outlined in the Emergency Procedures Flip Book on FIRE / MEDICAL EMERGENCIES page.

1. Pull fire alarm if the fire is in the library, and the alarm has not been sounded.
2. Follow evacuation procedures.

R.A.C.E.
Upon the detection of smoke and/or fire:

Rescue - Rescue/Remove person(s) from the immediate fire scene/room.
Alert - Alert personnel by activating the nearest fire alarm then call to report the exact location of the fire.
Confine - Confine fire and smoke by closing all doors in the area.
Extinguish - Extinguish a small fire by using a portable fire extinguisher or use to escape from a large fire.

Evacuate the building immediately.

Click on the Emergency label for more information on library emergency procedures in this blog.

Emergency Evacuation: When Students are On Duty

In the case when the Building Coordinator is not present, the two Student Library Assistants on duty will work together as follows:

Student Library Assistants stationed on the first floor (Front Desk) will:

1. Escort patrons out on the 1st floor according to established evacuation routes.
2. Take the Emergency Procedures Flip Book, Library Staff emergency contact information, and Library Staff regular schedules.
3. Assist the Information Commons SLA with evacuating patrons from the 2nd floor if necessary.
4. Take roll.

Student Library Assistants stationed on the second floor (Information Commons) will:

1. Escort patrons out from the 2nd floor according to established evacuation routes.
2. Assist patrons as needed, requesting help from the 1st floor SLA if necessary.
3. Assist Front Desk SLA with taking roll.
4. Call Building Coordinator as soon as possible.

Click on the Emergency label for more information on library emergency procedures in this blog.

Emergency Evacuation Plan

An evacuation will be indicated by a fire alarm or notice from the Hope International University Crisis Management Command Coordinator (CMCC).

Evacuation Assembly Area – Nutwood Lawn (north side of the library)

Evacuation Plan

• In the case of an evacuation, the library staff and patrons will leave the library toward the north and meet on the Nutwood Lawn.


• The Building Coordinator will make an announcement to alert all occupants with the following script:



“Your attention please, we have just been informed that we need to evacuate the building. Please calmly proceed out the north exits to the lawn facing Nutwood Avenue. Thank you for your cooperation.”



• The Building Coordinator (or designee) will take the Emergency Procedures Flip Book, Library Staff emergency contact information, and Library Staff regular schedules.


• Once assembled, the Building Coordinator will take roll, writing down the names and condition (i.e., in need of medical attention) of all present and those known to be absent or missing, reporting to the Crisis Management Coordinator as needed.


• The library staff and patrons will remain on the Nutwood Lawn until given further instructions from University or Emergency Officials.

Click on the Emergency label for more information on library emergency procedures in this blog.

Emergency Overview and Contacts

This information comes from the Library Emergency Preparedness Plan found on the shared drive at L:\Safety+Emergency\Library Emergency Preparedness Plan.doc. The information here is for access when the networked shared drive is not available.

Building Coordinator Contacts
- Robin Hartman, ext. 1212; cell: (714) 926-4624
- Nicole McDermott (Back-up), ext. 1223; cell: (714) 272-8328
- Solange Christmas (Back-up), ext. 1219; cell: (562) 618-2775

After 9:00pm and on the weekends there should be at least two Student Library Assistants (SLAs) on duty.
- 1st floor Front Desk (Main), ext. 1234
- 2nd floor Information Commons Staff Desk, ext. 1225
The duty schedule is posted at these desks and on the library’s shared drive at S:\Library Assistants\Schedules\YYYY\Semester YYYY\Weekly Schedule.doc.

The library’s hours of operation and all exceptions are listed in the Patron Handbook and on the Library’s web site (http://library.hiu.edu/faq.html#two).

Two general types of emergencies are covered in this plan, evacuation and lockdowns:

Evacuation Emergencies
An evacuation will be indicated by a fire alarm or notice from the Hope International University Crisis Management Command Coordinator (CMCC). Evacuations will be necessary for emergencies such as fires, earthquakes, and bomb threats. Evacuation Assembly Area – Nutwood Lawn (north side of the Library)

Lock-Down Emergencies
In certain emergencies, library staff and patrons will be safer to remain indoors (i.e., a dangerous intruder or hazardous materials leak). The CMCC will communicate the nature of the emergency to the library Building Coordinator once such an emergency has been determined. The Building Coordinator will follow the procedures outlined in the Crisis Management Notebook as appropriate.

Detailed instructions are posted separately in this blog. Click on the Emergency label for all library emergency plans.